The digital personnel file. Simple. Fast. Secure.

IQDoQ Mitarbeiter am Tisch über die digitale Personalakte.

More than just digitised paper files.

No more paper mountains and lugging heavy files! With IQAkte Personal you can manage your personnel files electronically – and thus more efficiently and securely than ever before. Instead of traditional paper files, all personnel-related documents can be accessed directly in the digital personnel file. Simple, fast, secure. Across locations, intuitive and with custom defined access rights. For small and mid-sized businesses or international corporations.

This is how the digital personnel file optimally supports your workflows:

  • All employee information available at the click of a button
  • Integrated workflow management
  • Personalised letters and documents
  • Analyses for personnel controlling
  • Process documentation template

Download product brochure (PDF, 2.6 MB)

IQAkte Personal – quickly explained in simple terms (German video)

Here is a selection of our customers

Die Haftpflichtkasse als Kunde von IQDoQ.
NZZ Mediengruppe ist Kunde von IQDoQ.
Serviceplan ist Kunde von IQDoQ.
Unitymedia ist Kunde von IQDoQ.
Vestische Caritas-Kliniken GmbH ist Kunde von IQDoQ.
WITTE Automotive GmbH ist Kunde von IQDoQ.

Customers / References

The digital personnel file: Your benefits

Finally: File management at the press of a button.

Complex day-to-day operations. Stressful enquiries on a variety of different issues at the same time Frantic searches for employee data. Sounds familiar? It does to us. And that is precisely why we have developed IQAkte Personal – the digital personnel file that takes over administrative tasks for you and finally lets you manage your data at the press of a button.

View references

Document management today is this simple

Everything at a glance

Personnel-related and more general HR information is readily available. This frees up time for more important tasks such as strategic HR work.

The personnel file that pays off

No lugging of heavy files, no stamps to send out pay slips, no storage: the digital personnel file saves money, space and administrative effort.

Certified security from tampering

Regular TÜViT certifications of the personnel file in operation – a solution you can rely on.


IQAkte Personal is ready to use as a customisable standard solution in just five days.

Simplified workflows

IQAkte Personal provides efficient support for the workflows in the HR department.

The perfect foundation for planning

The digital personnel file optimises your personnel controlling through analyses and evaluations.

Current task overview – The customisable IQAkte Personal home page

or a presentation

The digital personnel file: Your features

As simple as paper. But smarter.

IQAkte Personal combines a range of smart features that make managing employee-related data noticeably easier. As a specialist with a keen sense for processes and documents, IQDoQ developed a tool in the form of the digital personnel file which makes creating, editing and archiving as well as structurally evaluating all employee data as simple, fast and secure as never before.

Digital personnel file

It goes without saying that IQAkte Personal manages all your employee data. But it will also help you stay on top of applicants and any personnel documents that don’t refer to individual employees.

Intuitive like paper

Browsing, highlighting, and adding post-its and notes – IQAkte Personal is a simple to use as paper. What’s more: you can also link documents, add audio comments and use the keyword and full-text search.

Integrated template management

Your life has just become easier: The integrated document management automatically generates personalised letters – optionally also with barcode for automatic returns detection.

Easy to file, quick to find

Documents from MS Office or MS Outlook can be saved to the corresponding employee file directly from the application. Paper documents are recorded by the integrated scan client.

Standard interface to the HR software

Everything just fits together: employee master data from your HR system, and optionally also the salary data and documents, are copied across automatically and updated regularly.

IQAkte analytics

Analyses and reporting: the optional analysis component will, for example, show you the distribution of age structures, skills and salaries in the company – even graphically and in conjunction with Excel.

IQAkte Personal.App

Mobile personnel files: The IQAkte Personal.App makes it easy to take individual documents or whole files with you on your iPad.

Employee self-service and manager self-service

A web client provides employees with (temporary and limited) access to their own file or the files of their employees.

Integrated workflow engine

Like clockwork: IQAkte Personal quickly and reliable takes care of everything from reminders, forwarding documents for processing, submitting and processing requests, and individual workflows.


The tamper-proof, encrypted storage, the role-based permissions system and the management of the application directly in the HR department offer maximum data protection – without needing to go through IT administration.

Client capability

Versatile yet individual: IQAkte Personal manages multiple clients on one system without them having access to each other’s data.

Product information downloads

IQAkte Personal (PDF, 366 KB)

The digital personnel file: On the premises or in the cloud?

Ready to use in just five days.

5Days2Go – a concept we’re proud of. With our 5Days2Go fixed price offer, you can’t go wrong. As a pre-configured system, IQAkte Personal is adapted to customer specifications and ready to use within just five days. No data loss worries, no time-consuming further training and no detailed programming knowledge required: launching it couldn’t be simpler. This is how it works:

Day 1
Workshop: Together with our consultants, you state your specifications. Which layout do you prefer? What master data, document types, rolls and rights do you want to include in your digital personnel files?

Day 2
Conceptual design and documentation: we adjust IQAkte Personal to meet your customised specifications.

Days 3 and 4:
Configuration and installation: The server is installed on site or in the cloud – and connected to the leading HR system. In addition, an exemplary client is set up.

Day 5
Training: once we’ve finished training you on day five, you can start working immediately with IQAkte Personal!

Buying – the choice is yours:

  • A simple, file-based licence model
  • Dependent on the number of visitors
  • A low-maintenance, independent system

Leasing – the choice is yours:

  • Operation of the IQAkte Personal at our partners’ secure data centre
  • Your data will remain in Germany – with privacy guaranteed
  • Monthly rent (operating expenses)
  • Supports secure data access via VPN

Starter Edition

  • For small businesses (up to 150 files) IQAkte Personal is available as an affordable Starter Edition for <€10,000
  • Delivered ready-to-use as a virtual machine, including one day of on-site training
  • Upgrade to the full version at any time

Product information downloads

Request a quote

Zukunft Personal 2017: IQDoQ and Partners Present Digital HR Solutions


IQDoQ, the subsidiary of Materna, will present its digital personnel file IQAkte Personal at the exhibition Zukunft Personal from 19 to 21 September 2017 in Cologne, Germany, on booth C.02 in hall 3.2. Here visitors may dive into the new, easy to use and implement features of IQAkte Personal supporting digital HR processes over the complete Employee Life Cycle. The checklists available for Version 3.1 may be flexibly adapted to individual workflows and range from the recruitment of an employee, his/her personnel development, annual performance reviews up to his/her leave or retirement. In addition, at the booth of IQDoQ, strategic partners will present a variety of value-adding solutions for digital personnel tasks.

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Webcast: IQAkte Personal digital personnel file

  • 15/12/2017 10.45 - 12.00
  • 12/01/2018 10.45 - 12.00
  • 26/01/2018 10.45 - 12.00

Would you like to experience our IQAkte Personal digital personnel file live ?

Our webcast will show you its basic features and answer all your questions.

Register now

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Your point of contact

Benedikt Grimm

Account Manager & Internal Sales

Give me a call
+49 (0)6101 806-183

Or drop me an email

Benedikt Grimm ist Account und Internal Sales Manager bei IQDoQ.